The Ultimate Job Management Tool for Facilities Maintenance

See how Trak can help you effectively manage your facilities maintenance business and streamline your operations.

Facilities Maintenance

No matter the size and scope of jobs you maintain, Trak is the ultimate tool in helping you manage and grow your facilities maintenance business. Our comprehensive job management app lets you manage all your tasks, employees, and contractors in one place. Focus on the bigger picture rather than just trying to stay on top of your many spinning plates.

Trak has many great features that will help you maintain your facilities. Such as quoting, invoicing, task management, job profitability charts and much more. Our extensive project management feature allows you to create jobs so you can manage all tasks, from recurring maintenance to emergency works, manage subcontractors so that you and your clients are always aware of where your staff are and what works need to be completed.

Key Features

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Quoting & Invoicing

Trak's advanced quoting and invoicing systems keep your client interactions and accounting in check. Create customisable quotes with pre-set and new items added, save as templates, and send to your client immediately on-site. Our comprehensive invoices can be easily pre-filled from past quotes and jobs while keeping track of all payments made to the invoice, whether partial or paid in full.

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Recurring Jobs

Facilities maintenance often requires multiple return visits on a job. On Trak, you can create recurring jobs to ensure you never miss your required bookings. You can add jobs to larger projects, allocate staff and pre-populate your calendar. You can also have recurring jobs and spontaneous visits simultaneously on the same project. Trak's many systems will help you maintain contract requirements and maintain client satisfaction.

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Custom In-Field Reporting

With Trak's Report Builder, create custom report templates for your team to use so you can stay updated on any progression or completion of jobs. These reports can be signed, printed, downloaded, and used for a variety of functions, such as attendance registers or landscape maintenance reports.

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Subcontractor Management

Invite subcontractors to any job to manage their workload, keep track of their progress and allow them to complete necessary functions such as SWMS and reporting. You have full control over the level of access subcontractors have to the app so you can ensure they only see relevant information to them. GPS tracking capabilities also allow you peace of mind that your subcontractors are where they need to be.

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On-Site Safety

Complete all necessary safety requirements on-site with Trak. The extensive reporting feature will allow you to hold toolbox meetings, complete risk assessments, perform hazard identification and create safety checklists from wherever you are.

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Create fully customisable Safe Work Method Statements (SWMS) for high-risk maintenance jobs to ensure the safety of your team. Keep your business in line with OHS laws. Trak also offers a wide variety of SWMS templates for purchase from our template store to streamline your safety procedures.

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Project Management

Trak allows you to set up jobs for just $1. You can return to this job as much as you like to set up sub-jobs and set up tasks for different team members. Trak is the perfect tool for large sites that require facilities maintenance. Trak also allows you to allocate multiple subcontractors to a job with transparency around who's on-site, completed tasks and any outstanding works.

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Trak's advanced timesheet system allows you to track the activity of you and your team throughout the week. And see how many hours are being spent on specific jobs. You can also add in non-job items such as RDO's, sick leave and public holidays so you can ensure your team is paid correctly for the work they complete.

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Booking Form

With Trak's Booking Form feature, you can create a fully customisable booking form that will have jobs automatically created in Trak when filled out by your clients. No more phone calls or scheduling apps, clients need to simply follow your unique link and fill out your pre-chosen fields and your jobs will appear on the platform.


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