WorkflowMax alternative
Looking for a WorkflowMax alternative?
Australian-built job management made for the field, not the desk. Native SWMS, a full mobile app, no cost per user, and two-way Xero and MYOB sync. Built for the way AU and NZ trades run.
Switching from WorkflowMax? We'll help you migrate your data, no charge.
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Why people leave WorkflowMax for Trak
WorkflowMax (now run by BlueRock after the Xero-era handover) is a solid platform with a professional-services lineage: time-billing, job tracking, deeply tied to Xero. The trade businesses who move to Trak tend to find the same thing: it was built for service firms at a desk, not for crews out on site.
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Built for services, not site work
WorkflowMax grew up around time-billing for agencies, accountants and consultants. Trade work happens on a job site, on a phone. Trak is built around scheduling, a full mobile app, photos, sign-offs and job costing in the field, not timesheets at a desk.
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No native SWMS
Safe Work Method Statements aren't part of WorkflowMax. For AU and NZ electricians, plumbers, builders and civil operators that's a real gap. Trak builds SWMS in: site-specific, mobile-first, audit-ready, on every plan.
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Per-user pricing
WorkflowMax charges per user. As your team grows the bill grows with it. Trak has no cost per user, the whole crew and your subbies go on any plan for one plan fee.
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Xero-centric on accounting
WorkflowMax is built tightly around Xero. If you run MYOB, that's a problem. Trak keeps the Xero connection WorkflowMax users rely on, and adds full two-way MYOB and QuickBooks sync.
What Trak does differently
| Trak | WorkflowMax | |
|---|---|---|
| Built for | AU / NZ trades, on site | Professional services / time-billing |
| Pricing model | Plan fee + A$1/job, no cost per user | Per user, per month |
| SWMS built in | Yes | Not included |
| Accounting sync | Xero, MYOB & QuickBooks | Xero-centric |
| Mobile app | Full app, iPhone + Android | Lighter in the field |
| Subbie access | Mobile app, limited view, A$1/job | Per-user based |
| Built in | Australia | New Zealand |
| Support | In-house Melbourne team | Multi-region |
Last reviewed May 2026. Competitor pricing and features change. Check their current site before relying on figures.
We'll help you switch
Moving job management software is the kind of job that gets put off for months, even when the current tool is costing more than it should. We've made switching from WorkflowMax as low-friction as we can.
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Free data import
We'll bring across your clients, jobs, suppliers and invoice history from WorkflowMax. No charge, no migration fee.
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A real person guides the switch
Not a chatbot. One of our team works through your account setup with you, start to finish.
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No double-paying
If you're mid-contract with WorkflowMax, we'll work with you on timing so you're not paying for two tools at once.
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Trial without commitment
Set up Trak alongside WorkflowMax on a free trial, run a few jobs through both, and decide for yourself.
Where WorkflowMax is still the right fit
We don't think Trak is right for everyone. WorkflowMax is genuinely the better choice if:
- You're a professional-services firm whose core need is time-billing, not field work
- You're an accountant, agency or consultancy already deep in the WorkflowMax workflow
- You're on Xero, desk-based, and don't need SWMS or a field-first app
If that's you, stay where you are. If it isn't, Trak's worth a look.
Switching from WorkflowMax: common questions
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Will I lose my data if I switch from WorkflowMax?
No. We import your clients, job history, suppliers and invoice records into Trak and handle the migration with you.
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Will my Xero connection carry over to Trak?
Yes. Trak has full two-way Xero sync, so the accounting connection WorkflowMax users rely on is preserved. We set it up as part of your migration.
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Does Trak work with MYOB too?
Yes, full two-way sync with MYOB and QuickBooks as well as Xero, so you're not locked to one accounting tool.
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How long does the switch take?
Most businesses are migrated and running real jobs within 5-10 working days, depending on the size of your account.
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Is SWMS built in?
Yes, on every plan: site-specific templates, mobile capture, signatures, photo evidence and full audit history.
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Do you charge per user?
No. Trak has no cost per user. Add your whole team on any plan at no extra cost, with subbies at $1 per job shared.
Try Trak for free. Migration help on the house.
Melbourne team. Real humans on chat and email. We'll help you move your data across at no charge.